Executive Assistant

About the Institute

Chartered Accountants Ireland is the largest and longest established professional accountancy body in Ireland, representing over 38,400 members around the world and educating 6,600 students. The Institute aims to create opportunities for members and students, and ethical, sustainable prosperity for society. An all-island body, Chartered Accountants Ireland was established by Royal Charter in 1888 and now has members in more than 100 countries. It is a founding member of Chartered Accountants Worldwide, the international network of over one million chartered accountants. It also plays key roles in the Global Accounting Alliance, Accountancy Europe and the International Federation of Accountants.

Institute values

The Institute seeks to ensure an environment based on its values of Innovation with Ambition, Collaboration for Impact, Speed and Simplicity, Trust, Inclusion, and For Tomorrow, For Good. Candidates should be able to demonstrate how these may apply to them in the role for which they are applying and how their previous experience is relevant to them.

The role

The Executive Assistant will work with the Director of Members and Advocacy of Chartered Accountants Ireland to ensure that they can efficiently manage a very busy work schedule, remain up to date in Institute business and within our trading environment, anticipate developments, respond promptly to communication and stay in touch with staff and members.

This role is part time on a fixed term basis.

Key responsibilities

• Proactive management of the Director’s diary
• Direct incoming calls, visitors, mail and email
• Preparation and compilation of reports, presentations, agendas and papers for meetings
• Arranging international travel (i.e. preparation of comprehensive itineraries including flights, timely arranging of visas, hotel bookings and meeting arrangements)
• Draft responses to correspondence on behalf of the Director within agreed parameters/timelines
• Work closely and coordinate cross departmental activities between the Senior Management Team to support all aspects of Institute business
• Administer the Director’s expenses and ensure timely payment of any outstanding invoices and maintaining appropriate records
• Develop and maintain effective and efficient office systems
• Support the organisation of events and functions for the Members & Advocacy team
• Assist with the coordination of the Annual Business Plan on behalf of Members & Advocacy team
• Liaise with other National and International Accountancy Bodies on various issues
• Other ad hoc responsibilities to assist Director including research and production of presentations.
• There will also be a requirement, from time to time to get involved in adhoc cross departmental projects as a coordinator as well as a player.
• There will also be a requirement to summarise already prepared financial information to assist the Director in decision making.

The candidate

Knowledge & Skills:

• Bachelor’s Degree in Finance, Accounting, Business or related field
• Excellent analytical, decision making and problem-solving skills
• Excellent IT skills: specifically in MS Office suite, with advanced skills required in Excel, Word and PowerPoint and be able to initiate and compose slide decks as required.
• Excellent letter writing skills.
• The ideal candidate will have experience dealing with financial information in a previous role and also be experienced in helping on ad hoc projects as a coordinator and organiser. 
• Proficiency in analysing and presenting financial information

Personal profile

• A high degree of organization, specifically a demonstrated ability to plan and organize work in advance.
• A self starter who works on own initiative
• Discreet and trustworthy
• A friendly and personable manner, capable of developing and sustaining positive relationships with stakeholders.
• Excellent time management skills; the ability to maintain performance while managing multiple priorities
• Excellent communicator, both written and verbal
• Highly flexible and adaptable to changing requirements and priorities.

Flexible work arrangements

The Institute is seeking and encourages applications from experienced candidates who may be looking for flexible work arrangements. If such arrangements are being sought please bring these to the attention of your interviewer.

The Institute will use the information which you have provided in this form to respond to your request or process your application and will hold and protect it in accordance with the Institute's privacy statement, which explains your rights in relation to your personal data.  By submitting this application acknowledge you have read our privacy statement.

Chartered Accountants Ireland is an equal opportunities employer.

How to apply:

Applications, including curriculum vitae, should be sent directly via email to hr@charteredaccountants.ie or alternatively be sent via post to:

Human Resource Department
Chartered Accountants Ireland,
Chartered Accountants House,
47 Pearse Street,
Dublin 2