PMO Co-Ordinator/Project Manager

About Chartered Accountants Ireland

Chartered Accountants Ireland is Ireland’s leading professional accountancy body, representing over 31,000 members around the world and educating 7,000 students. The Institute aims to create opportunities for members and students, and ethical, sustainable prosperity for society. An all-island body, Chartered Accountants Ireland was established by Royal Charter in 1888 and now has members in more than 90 countries. It is a founding member of Chartered Accountants Worldwide, the international network of over one million chartered accountants. It also plays key roles in the Global Accounting Alliance, Accountancy Europe, and the International Federation of Accountants.

Institute values

The Institute seeks to ensure an environment based on its values of Innovation with Ambition, Collaboration for Impact, Speed and Simplicity, Trust, Inclusion, and For Tomorrow, For Good. Candidates should be able to demonstrate how these may apply to them in the role for which they are applying and how their previous experience is relevant to them.

About The Role

Chartered Accountants Ireland’s Digital Strategy was accelerated through its response to the Covid pandemic, whereby all of our education, training and services were migrated to digital. We are currently building the business case for our Digital Experience platform as part of our organisational strategy, Strategy24 while simultaneously reinforcing our technology foundations in preparation for the implementation.

As we build our digital and technology capability, we are recruiting for a PMO Co-Ordinator Analyst/Project Manager on a 18mths fixed term contract.

The role

The PMO Co-ordinator/Project Manager will be placed within the Digital First department and will report to the PMO Lead, led by the Director, Digital First, the Digital First team consists of Digital Business Analyst, Digital Change Lead, Web Team Manager, PMO Lead, QA Lead and Enterprise Architect. The role will involve close collaboration with these individuals. 

We are looking for a PMO Co-Ordinator/Project Manager with experience in supporting the end-to-end Project Management methodology through each phase from project initiation to project closure. Ensure PMO processes (Quality Assurance) are being followed through regular project reviews, RAAIDD Management, Budget Management, Project Planning, Status Reporting, and suitable governance is in place. 

This role will support the implementation of project tools/templates (end to end delivery) and ensure the appropriate governance is always in place for all projects.

This role will coach the business Project Managers to ensure that the Project Management capability is being lifted within the organisation and consistent standards are met.

Supporting the Digital First Director with regular content creation, reporting and materials for governance sessions and board meetings. Ensure appropriate stakeholder management is in place and collaboration between departments as needed. Work as a key player within the Digital First team always ensuring Strategy alignment (Roadmaps, priorities/decisions etc)

They will work closely with stakeholders across the organisation including suppliers, architecture, Web & IT development, and testing teams to ensure the solution delivers the agreed upon project requirements and meets expectations.

Our Digital Strategy is underpinned by several newly established IT functions, namely: Quality Assurance, Infrastructure (Environments), IT Operations and Business Analysis. We are looking for candidates who can leverage our new methodology and processes as well as bringing their own thought leadership and expertise to the role.

• Support business Project Managers to ensure that the Project Management Methodology is being adhered to from requirements gathering to project closure. (Hands on/Light touch)
• Refine/update Project Management templates (process improvements) towards industry best practice.
• Act as the Digital First Point of Contact for Governance Reporting (Steering Committee, Board meetings, annual reporting etc)
• Act as the Digital Steering Group Secretary (DSG) providing Executive Support to board members (Organising meetings, meeting minutes etc)
• Act as the dept point of contact for Risk/RAAIDD Management, Budget Management etc
• Roll out Project Management training to the business on a regular basis.
• Run selected projects from project initiation to closure – as agreed.
• Act as the dept point of contact for Project Audits, Business Continuity Management etc.
• Support continuous improvement activities for PMO/Project Management teams- Tool implementation etc. Leverage existing tools such as MS Planner and SharePoint.
• Support new team members including taking part in onboarding schedules etc.
• Support the PMO Lead as the need and capacity allows.
• Stakeholder Managements at all levels within the Organisation.

Required experience & skills:

• Experience in Project Management and using Project Management templates for each project phase e.g Business Case, Requirements templates etc
• Experience in working in both Waterfall and Agile Project Methodologies
• Strong facilitation skills
• Can function as a PMO Co-ordinator and Project Manager as inter-changeable roles
• Experience with Business Process Modelling & Notation (BPMN)

The successful candidate will have the following:

• Project Management Qualification - Prince 2 – Foundation and Practitioner
• Working knowledge of JIRA, Smartsheet, MS Project, MS Planner and SharePoint
• Strong analytical skills, ability to Analyse data sets and communicate findings clearly
• Has the ability to work on own initiative and seek out solutions to problems
• Take ownership and demonstrate collaboration skills
• Strong presentation skills
• Strong communication and writing skills
• Strong interpersonal and teamwork skills
• Strong user research skills
• Detail-oriented
• Demonstrate Thought Leadership in the Project Management field
• Flexible to new situations and challenges
• Implementation of tools to aid business process improvements
• Working knowledge of Agile, Agile Qualification desired

Applications, including curriculum vitae, should be sent directly via email to hr@charteredaccountants.ie or alternatively be sent via post to:

Human Resources
Chartered Accountants Ireland,
47 Pearse Street,
Dublin 2

Chartered Accountants Ireland is an equal opportunities employer.

Flexible work arrangements

The Institute is seeking and encourages applications from experienced candidates who may be looking for flexible work arrangements. If such arrangements are being sought, please bring these to the attention of your interviewer.

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